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Hospital Asset Management Case Study — DigitoWork
Case Study  ·  Healthcare Technology

Reducing Equipment Search Time by 63% Across a 1,200-Bed Hospital Network

How a prominent multi-specialty hospital group replaced fragmented, paper-based asset tracking with an intelligent real-time system — cutting operational costs, eliminating audit risk, and ensuring critical equipment is always where patients need it.

Client
Confidential
Sector
Multi-specialty Hospital
Scale
1,200 Beds · 3 Facilities
Duration
14 Months
63%
Reduction in equipment Search Time
₹2.1Cr
Annual cost savings achieved
41%
Faster equipment retrieval
Zero
Compliance violations post-go-live
Client identity withheld under NDA. All metrics and insights shared with explicit client approval.

A hospital running on guesswork — not data

Ghost assets on paper
30% of registered equipment could not be physically located during audits — assets existed only in spreadsheets.
Reactive maintenance culture
Preventive schedules were routinely missed. Equipment failed mid-procedure, directly impacting patient safety.
!
Siloed, manual tracking
Each ward maintained its own spreadsheet. No central visibility meant duplication in some areas and shortages in others.
!
Regulatory audit risk
NABH accreditation was at risk due to incomplete documentation and inability to produce calibration histories on demand.

A phased, zero-disruption rollout

Phase 1 · Months 1–3

Asset discovery & tagging

Full physical audit of 4,800+ assets across all three facilities. Every item tagged with dual QR + RFID labels and entered into a unified centralised register with photos and condition status.

Phase 2 · Months 4–7

IoT infrastructure & platform rollout

RFID readers deployed at ward entry points and key corridors. Real-time location data integrated with the hospital's existing HIS via secure API. Clinical staff trained on mobile scan workflows with minimal disruption.

Solution highlights, full outcome data, COO testimonial and detailed ROI breakdown
are all available in the complete case study PDF — free to download.

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