How a leading multi-campus university eliminated asset blind spots, recovered misplaced equipment worth crores, and built a real-time single source of truth for every device, furniture piece, lab instrument, and infrastructure component across all campuses using DigitoWork GetSupport System.
Campus-by-campus physical verification teams deployed across all 28 locations — scanning, photographing, and cataloguing every asset category: IT equipment, laboratory instruments, furniture, AV and classroom technology, library assets, sports equipment, vehicles, and infrastructure. 45,000+ assets formally inventoried with unique QR codes, assigned custodians, department allocation, condition grading, and purchase details. Ghost assets identified and flagged for write-off; misplaced assets traced and returned to correct departments.
All verified assets migrated into a single Education Asset Management platform with standardised classification — asset categories aligned to UGC and NAAC reporting formats, department cost centres, maintenance schedules, and regulatory compliance flags. Automated depreciation engine activated for all asset categories per the Income Tax Act schedules. Finance and administration records reconciled for the first time, removing ₹12 crore in ghost and fully-depreciated assets from the active register.
Full EAM architecture, campus rollout playbook, compliance reporting templates and ROI model
are all in the complete case study PDF — free to download.
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DigitoWork empowers SMBs and large enterprises to strategically & effectively implement robust Security Preventive Controls, safeguarding their digital assets with confidence.
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